RefWorks: Duplicates

Be careful not to delete duplicate references that you have:

• Filed in multiple folders and still need to use.
• Cited in your work using Write-N-Cite.

If these references are deleted you may have problems updating your citations and bibliography.

This guide provides some suggestions for organising references and dealing with duplicates but may not suit all requirements. For further help contact the Library.

Before deleting duplicate references always check which folders they are copied to and also consider whether you have cited them using Write-N-Cite.

Each reference will tell you which folder(s) it is copied to.  This example shows that the reference has been copied to the Chapter 1; MgtRefStyle and Newspaper Articles folders.

Check regularly for duplicate references to ensure you delete them before they are used.  Three ways to identify duplicates are described below.

Each time you export references from journal databases and library catalogues you will get an option to View Duplicates.  This is possibly the best time to deal with duplicates to ensure you do not use them.

To check your whole RefWorks database:

1.    1.   Click the View drop-down Menu
2.    2.   Choose All References
4.    3.   Click the View menu again
5.    4.   Choose Duplicates

To check if there are duplicate references to those in a particular folder:

• Right click on the folder and select Find Duplicates
  
  OR
• From the Organise and Share tab click the small folder icon next to any folder and select Find Duplicates.