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RefWorks: Duplicates

RefWorks helps you to collect and organise your references and automatically create bibliographies and reference lists. It comes with a Write-N-Cite add-on to help with your in-text citations.

Help with RefWorks


Be careful not to delete duplicate references that you have:

  • Filed in multiple folders and still need to use.
  • Cited in your work using Write-N-Cite.

If these references are deleted you may have problems updating your citations and bibliography.

RefWorks for Systematic Reviews

This guide provides some suggestions for organising references and dealing with duplicates but may not suit all requirements. For further help contact the Library.

Dealing With Duplicate References

Before deleting duplicate references always check which folders they are copied to and also consider whether you have cited them using Write-N-Cite.

Each reference will tell you which folder(s) it is copied to.  This example shows that the reference has been copied to the Chapter 1; MgtRefStyle and Newspaper Articles folders.

Check regularly for duplicate references to ensure you delete them before they are used.  Three ways to identify duplicates are described below.

Check Duplicates When You Export / Import References

Each time you export references from journal databases and library catalogues you will get an option to View Duplicates.  This is possibly the best time to deal with duplicates to ensure you do not use them.

Check All References in Your Database for Duplicates

To check your whole RefWorks database:

  1.    1.   Click the View drop-down Menu
  2.    2.   Choose All References
  3.    3.   Click the View menu again
  4.    4.   Choose Duplicates



Check a Specific Folder for Duplicate References

To check if there are duplicate references to those in a particular folder:

  • Right click on the folder and select Find Duplicates

  • From the Organise and Share tab click the small folder icon next to any folder and select Find Duplicates.