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NEW RefWorks

Staff and Students now have the option to use NEW RefWorks which has a more modern look and feel and enhanced functionality e.g. import PDFs

Export to Mendeley or Other Software

An alternative to RefWorks for Alumni might be to transfer your references to other software.

This example uses the web version Mendeley which is currently free (see more about Mendeley) but the procedure is similar if importing to Mendely Desktop or other reference management  software..

Note - if you wish to preserve your RefWorks folder structure you must export one folder at a time.

1. Sign in to RefWorks (

  • Select the folder you wish to export.
  • Click Share (top of screen), choose RIS Format and click Export.

2. Sign in to Mendeley Web (

  • Create a new Group for your RefWorks references.
  • Click +Add New > Import Library > RIS.
  • Navigate to the file downloaded from RefWorks and click Open. 
  • Mendeley will assign your references to 'Recently Added'
  • Select the references then click Organize (bottom of screen) > Add to Group > Add.

IMPORTANT - Upgrade to New RefWorks

Legacy RefWorks is being retired in 2023 and will not be available after 30th June. If you are not already using new RefWorks ( must upgrade your account before you create an  Alumni account..

- In Legacy RefWorks click the 'Upgrade to the latest version of RefWorks' button which is at top right of screen .

- Alternatively, create an account for New RefWorks and Import your references from Legacy (your folder structure will be retained and PDFs etc. imported).

Note: if you use Write-N-Cite to create in-text citations from RefWorks in your Word document it is best to complete your document before upgrading. If you do need to do the upgrade before your document is complete, take a backup copy before working on it with the new version. See Upgrade a Write-N-Cite document and contact the Library for guidance.

See more guidance on Upgrading from Legacy to New RefWorks and also how to Upgrade a Write-N-Cite document.

How to keep your references when you graduate

As an alumni you may continue to use RefWorks for as long as the University continues to subscribe to RefWorks. Use one of the two methods below.

  • Update to an Alumni RefWorks account.
  • Transferr your references to alternative referencing software such as Mendeley or Zotero.

It is very important that you make arrangements to transfer your references before you actually leave the University.  It is much easier to help you with this process while you still have a University network account so that you can access the University Portal and RefWorks.

Updating Your RefWorks Account to Alumni

You must have an existing username (your university email address) and password for new RefWorks (or RCM - RefWorks Citation Manager).

(If you normally 'Use login from my institution' and don't use RCM - see instructions below to create a personal login..)

  • Login to new RefWorks using your university email address and RefWorks password.
  • Click your name in the top right corner and choose Settings.
  • In the Profile section change your Role to Alumni
  • Update your email address if you will no longer be using a university email address.

  • Scroll down to the Institutional Credentials section and click Remove Credentials

  • You may be asked to update your password.

Creating a Personal Login

If you usually 'Use Login from my Institution' you will need to create a user name and password to convert to an alumni account.

  1. Login to New RefWorks: 

  2. Click your name at the top right and select Settings

  3. Scroll down to Alternate Password and click on Set alternate Password

  4. Enter a new password and click Save