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RefWorks: Export to RefWorks

RefWorks helps you to collect and organise your references and automatically create bibliographies and reference lists. It comes with a Write-N-Cite add-on to help with your in-text citations.

IMPORTANT

If you are asked to Login to RefWorks when you export references always select My Institution’s Credentials (Shibboleth), then University of Stirling.

Library Catalogue

  • Search for the book in the library catalogue.
  • View the full details of the book and on the right hand side click on Search Other Resources button.
  • Select the Export reference to RefWorks link.
  • You might have to allow pop-ups in your web browser.
  • RefWorks should open and you might have to log in, see above.
  • Move the reference to a folder, see above.
  • You may have to edit some details of the reference.  In particular, all the author names might not appear and there may be incorrect punctuation at the end of the publisher name and place of publication.

You can view a brief video showing the steps of exporting from the Library Catalogue.

EbscoHost

Use these EbscoHost instructions for: ATLA, Business Source Premier, CINAHL, EconLit, Health Source, Historical Abstracts, IPSA, Philosophers Index, PsycInfo & PsycArticles, SPORTDiscus and Stirgate.

  • Open a new tab and search an EBSCO database (e.g. Historical Abstracts, Business Source Premier, CINAHL, PsycINFO etc.) for articles
  • Click the folder with a plus symbol  to select the references to export
  • Click the Folder tab at the top of the page
  • Select some or all of the references to confirm that you wish to export them.
  • Click Export
  • Click Direct Export to RefWorks.
  • Click Save
  • Another tab or window will open that redirects you to RefWorks, select Refworks Legacy.
  • Select View Last Imported Folder.
  • The references should appear in the Last Imported Folder. Select and copy them to other folders as required.
  • Check the records and edit them if necessary. 

EBSCO only allows you to add 50 records to the Folder at any one time - so if you have a very large number of records you want to export there is an alternative option. On the results page, select the Share option, then "Email a link to download exported results" - see the detailed guide on Exporting large numbers of records from EBSCO databases.

ProQuest

Use these ProQuest instructions for: ASFA, ASSIA, ATLA, Australian & British Education Index, Biological Sciences, British Humanities Index, Environmental Sciences & Pollution Management, ERIC, IBSS and LLBA.

  • Search one of the ProQuest databases (ASFA, British Humanities Index, IPSA etc.) for articles
  • Check the box next to the reference(s) you wish to export
  • Click Save and select RefWorks
  • Modify the export options if you wish.
  • Click Continue
  • Another tab or window will open that redirects you to RefWorks, select RefWorks Legacy.
  • Select View Last Imported Folder.
  • The references should appear in the Last Imported Folder. Select and copy them to other folders as required.
  • Check the records and edit them if necessary.

Resource List (Reading List)

  • Open a new tab for the University Portal select Succeed and choose your Resource List
  • From the Resource List select the Export Citations link at the top left hand side of the screen, or if you are looking at individual references select the Export citation link that appears below the resource title.
  • Select Export to RefWorks.
  • Another tab or window will open that redirects you to Refworks, select RefWorks Legacy.
  • Select View Last Imported Folder.
  • The references should appear in the Last Imported Folder. Select and copy them to other folders as required.
  • Check the records and edit if necessary

BIOSIS

  • Open RefWorks
  • Open a new tab and search BIOSIS for articles
  • Select record by either checking the box next to the reference, or by selecting the plus sign + with a tick next to it at the top of the record
  • Select Marked List option on the tool bar at the top of the screen
  • Then in the Step 3 section choose RefWorks
  • Switch to the RefWorks tab, an Import Log window will appear. Select View last imported folder in the bottom right hand corner
  • Move the references to a folder if you wish
  • Check the records and if necessary use the Edit option to make any changes.

Emerald

Unfortunately it is more cumbersome to export from Emerald.  This is something Emerald hope to improve in future.

(Get more instructions at: http://www.emeraldinsight.com/help/user/citation.htm )

Note: You must create your own profile in Emerald in order to export references to RefWorks.  Click Register and complete the necessary details.  Once you have registered you should always Login if you wish to export references.

Alternatively you can export up to 10 references in a 'session' without login.

 

  • Login (top of screen) and enter the username and password you created when you registered
  • Click Your Profile (top right) and then  Marked List Edit Page
  • Enter a name for your list in the Add a new list box and click Add (note: the name should be a single word, not a phrase e.g. enter Golfmarketing rather than Golf marketing.
  • Now select Advanced search (top right) and complete your search for articles

Note: your results list should display a check box next to each reference and there should be a drop-down list at the top of the results allowing you to select your list name.  If you do not see this, click View all nn results (at top left of results list) to change the display.

  • Check the boxes next to the articles you wish to export to RefWorks
  • Select your list name from the drop down menu in the middle of the screen and click Go
  • Select Marked list from the menu on the left
  • Select a marked list from the drop down menu in the middle of the screen and click the Select button.  Your list of references should now display in the bottom part of the screen.
  • Check the references you wish to export to RefWorks
  • Click
  • Select direct Export to RefWorks
  • RefWorks should open (you might have to log in first – select My Institution’s Credentials (Shibboleth), then University of Stirling)
  • Click View Last Imported Folder to see your references
  • Move the references to a folder, if you wish
  • Check the records and if necessary use the Edit option to make any changes.

GEOBASE (Geography & Environmental Science

  • Open RefWorks
  • Search GEOBASE for articles
  • Check the box next to the reference(s) which you wish to export
  • Click on Selected Records at the top of the screen
  • Select Download. From the popup window in the Record output choose detailed record. Then select the RefWorks direct import option. Then select download.
  • Switch to your RefWorks tab and click View Last Imported Folder to see your references
  • Move the references to a folder, if you wish
  •  Check the records and if necessary use the Edit option to make any changes.

Google Scholar

 Exporting Individual References from Google Scholar 

·         On the Google Scholar home page click        

·         In the Bibliography Manager Section select Show links to import citations into and select RefWorks from the drop-down list.

·         Each reference should now have an Import to RefWorks link.

 

Using RefGrab-It to Export Multiple References to RefWorks

RefGrab-It enables you to export a whole page of references or a selection of references from Google Scholar to RefWorks.

Installing RefGrab-It

Note: RefGrab-It only works with Internet Explorer or Firefox.

  1. Login to Refworks and click the Tools menu
  2. Right click on the ‘RefGrab-It’ link and select ‘Add to Favorites’ and choose to Create in ‘Favorites Ba’r (in Firefox select ‘Bookmark this Link’ and ‘Bookmarks Toolbar)’

Using RefGrab-It with Google Scholar

  1. Search for References in Google Scholar and then click the RefGrab-It bookmarklet in your Favourites or Bookmarks tool bar.

  2. In the RefGrab-It box, select the references that you wish to export.

  3. Make sure that the ‘timer’ in the RefGrab-It box has stopped and is no longer visible in the RefGrab-It box (see image on next page).

  4. Click ‘Import to RefWorks’

Cautionary Notes

  • If RefGrab-It does not work well in Internet Explorer (e.g. if the ‘timer’ keeps working and the page will not load), try using Firefox

  • Be patient and wait until the ‘timer’ has stopped and the page has fully loaded before clicking ‘Import to RefWorks’ or you may find that not all your references appear in RefWorks

  • RefGrab-It can only export some or all references from a single page in Google Scholar. You have to repeat the process described above for each page of references.


HeinOnline

Only references from the Law Journal Library may be exported to RefWorks.

  • Open RefWorks
  • Open another tab and access HeinOnline.
  • Under Subscribed Libraries select Law Journal Library and search for articles.
  • Tick the box to left of the records you wish to export to RefWorks.
  • Scroll to the bottom of the page and click Save/Email.
  • A yellow box will appear. Click  Enter Into Rearch.
  • You may be prompted to log-in to your MyHein account but there is no need to do this.
  • If you do not have a MyHein  account or do not wish to create one follow the link in the yellow box that says "To view your saved bookmarks to date, click here".
  • Check the box next to each article you want to export and then from the drop down list of Options, select Export to RefWorks (Journal Articles) and click Submit.
  • Click Export to RefWorks when a new tab opens.
  • Click View Last Imported Folder to see your references
  • Move the references to a folder, if you wish.
  • Check the records and if necessary use the Edit option to make any changes.

IEEE Xplore

  • Open RefWorks.

  • Open a new browser tab and search in IEEE Xplore.
  • On the results page, select any references you want to export by clicking on the check-box next to that record. 
  • Or, if you want to export all the references on the page select the Select All on Page link at the top of the list of references. (Note: by default 25 references display on each page, you can change this to 50, 75 or 100 by changing the Results per page selection above the list of references).
  • Then click on the Download Citations button at the top of the results’ list.
  • A download citations box will appear. Select either Citation only or the Citation & Abstract option.
  • Select the RefWorks option.
  • Then click on Download Citation.
  • Your references will then be automatically imported into your RefWorks account.
  • Click on View Last Imported Folder to see the references.
  • Move the references to a folder if you wish
  • Check the records and if necessary use the Edit option to make any changes. (Note that journal titles exported from IEEE Xplore will often need edited as they are sometimes exported in an odd format. For example: “Oceanic Engineering, IEEE Journal of” is exported, instead of: “IEEE Journal of Oceanic Engineering”.

Lexis Library / Nexis UK

  • Open RefWorks
  • Open another tab, go to Lexis Library and search for journal articles, legislation, cases etc. or go to NexisUK and search for a newspaper article.
  • Click on the item you wish to export, then click the Export Bibliographic Reference icon which looks like an open book at the top right side of the screen
  • A small Export Bibliographic References  window should pop-up and indicate the export Format is RefWorks Direct Export.
  • Click the red Export button.
  • Switch to your RefWorks tab and click View Last Imported Folder to see your references
  • Move the references to a folder, if you wish
  • Check the records and if necessary use the Edit option to make any changes.

PubMed - exporting large numbers of records

  • Open RefWorks
  • Open another tab, go to PubMed on the A-Z list of online resources and search for the topic(s) you are interested in
  • There is a 200 item limit for exporting to bibliographic software on PubMed, however, it is possible to export more references using the File option.
  • Select the references you are interested in (or to import all references from your results do not select any and all will be exported) and click on Send to at the top of the search results screen
  • Under Choose destination select File > under the format heading select Medline > Create file
  • You will see a message 'you do want to open or save pubmed_results.txt...'
  • Click on Save > Save As and save the file somewhere, e.g. on your desktop
  • Switch to your RefWorks tab and click on Import
  • From the drop down menu (Import filter / Data Source) select NLM PubMed, under database select PubMed
  • Leave the encoding field as ANSI - Latin 1
  • Browse to where you saved the .txt file and click open
  • Select the folder you wish to put your references in and click Import
  • It may take some time for larger files (over 500 references) to be imported into RefWorks
  • Very large sets of results (over 1000) may not be able to be imported successfully, try spliting your results into smaller sets
  • Check the records and if necessary use the Edit option to make any changes.

Science Direct / Scopus

  • Search for articles
  • Check the box next to the references you wish to export
  • Click Export Citations
  • Choose the Output format you want and select RefWorks Direct Export
  • Click Export
  • RefWorks should open (you might have to log in first – select My Institution’s Credentials (Shibboleth), then University of Stirling)
  • Click View Last Imported Folder to see your references
  • Move the references to a folder, if you wish
  •  Check the records and if necessary use the Edit option to make any changes.

 

 

Web of Science

Note: Clicking the Save to RefWorks button on any results page only exports references selected on that single page.  To ensure references selected on multiple results pages for your search are exported, you need to click  WOK - add to marked list    to Add to Marked List and then open the Marked List when you are ready to export them.

 

  • Search for articles
  • Check the box next to the references you wish to export
  • If you wish to export only those references selected on a particular screen, simply click the RefWorks button.
  • To export references selected on more than one screen
  • Click  to Add to Marked List when you have finished selecting references
  • Open the Marked List (at the top of the screen) and select the additional fields you wish to export e.g. abstract
  • Click Save to RefWorks (this is Step 3 on the Marked List screen - you may need to click the drop-down menu to select RefWorks)
  • RefWorks should open (you might have to log in first, see Error! Reference source not found.)
  • Click View Last Imported Folder to see your references
  • Move the references to a folder, if your wish
  • Check the records and if necessary use the Edit option to make any changes.

Help with RefWorks

Export from a Word document

Formatting a Word document for export to RefWorks is detailed and time-consuming. If your list includes mostly journal articles it may be quicker to search and export the references from StirGate.

If you wish to export from Word, use one of the following guides.

Import from other Databases

Many databases do not provide direct export to RefWorks but may provide one of the following methods:

Manually Add References

It is not possible to export or import from the following databases. You can manually enter the references or try searching and exporting them from Stirgate or Google Scholar.

  • GMID (now called PassPort)
  • PassPort (previously called GMID)
  • WARC (World Advertising Research Centre)
  • Westlaw